Automate your booking management
Streamline your processes from beginning to end
Streamline your processes from beginning to end
BoothBook freed up my time, so rather than working as a secretary, I could get back to being a Director and focussing on revenue. As well as that, having everything – CMS, CRM, Accounting, Resources, HR, Project Management – built into one system, it has helped ensure accountability and clear communication across the business.
Once customers have booked your services, you'll need some slick and time-saving ways to manage their bookings and events. Your upcoming bookings list shows all essential information and allows you to sync iCal and google calendars, add artwork, assign staff and vehicles as well as plot the route to your venue.
Meanwhile all the information that your customer needs is handled through their client portal; booking details, payment options, insurance files, template chooser, their contract and invoice. No need to send payment reminders, simply schedule email or sms notifications if customers haven't paid by a certain date. And if you do need to intervene at any point, as an admin, you can add manual payments, override the total booking price, add and edit all bookings' information.
All of this helps you maintain your bookings efficiently and professionally.
Gather additional information about their event to ensure it runs as smoothly as possible
Request preferred song choices and any additional questions during the set
Automatically create checklists based on what your clients have booked
Use you overview page to manage tasks and increase productivity
Know at a glance, when tasks need to be done
Improve deliverability by sending emails directly from your own mail server.
Let staff know how important each task is
Assign admins, event attendants or specific users to jobs that need to be carried out for events
Optionally only let attendants access their own tasks
Add one-off tasks for bookings, reminders or memos, as well as notes about company errands
Check your unit availability and bookings via your asset calendar
Manage your bookings on the go by syncing them to your phone or tablet apps
Customers have the freedom to upload their custom artwork and edit at any point
Customers can view their custom contract at any point via their client portal
Send staff SMS or emails with event information
Staff can set their availability to help with your event planning
Give your customers a polite little nudge when payment is due on their bookings, whilst using variables
Encourage customers to add on extras at a discounted price
Ensure all forms look professional with your business branding
Never miss a beat with customers receiving alerts whilst on the move
Keep records of all invoices for accounting and reference purposes
Stay consistent with sleek, branded invoices
Get paid on time by setting due dates on your invoices
View all booking payments via the client portal
Make amends to upcoming bookings where necessary
Postpone or Reschedule a booking in the case the event date needs to change, without affecting any assets or data within a booking.
Manually add bookings to your system as an admin
Adjust remaining balances, package prices and more to a specific booking
Plan the most efficient route to your event based on the post code/zip code
An overview of any outstanding tasks, payments or assigned staff needed for that booking
Keep in the loop with conversations and all activity via the client portal
Avoid a logistical nightmare by assigning vehicles to staff before the event date
BoothBook is made in Exeter, UK.
Registered in England & Wales
CN: 11310279 || GB29 34156 88